Determine the Best Purchasing Method Step-by-Step
Depending on what you need to purchase, there is a best way to identify a vendor and a right way to pay for it.
Before you buy, make sure the potential purchase is allowable, reasonable and appropriate.
- Does your funding source restrict this type of purchase?
- Is the amount you plan to spend prudent and necessary?
- Is there anything about the purchase that would conflict with institutional core values or cause reputational risk to the University?
If you buy through the MarketPlace or a purchasing contract supplier, you may spend up to $2,500 without purchasing review. If you don’t buy from one of our purchasing contract suppliers, a review is necessary for purchases greater than $2,500, and competitive bids are required for purchases greater than $5,000.
Decide what product or service you need to purchase.
Is the product or service available in the MarketPlace? If so, place the order using the MarketPlace . If not, review the purchasing contract suppliers list and determine if a contract exists for the category.
If a contract exists for the category, then utilize the PeopleSoft purchasing module to generate a requisition or purchase order. Prior to placing the order, please consider the following:
For orders below $5,000:
- If the item is less than $2,500 and not available in the MarketPlace, use the departmental credit card or submit a requisition using PeopleSoft.
- If the item is between $2,500 and $4,999, submit a requisition using PeopleSoft.
For orders of $5,000 or greater and not with an existing contract supplier, items must be competitively bid through our RFP/bid process or substantiated with sole source justification and purchased via requisition in PeopleSoft.