Determine the Best Purchasing Method Step-by-Step

LAST UPDATED: September 2, 2014

Determine the Best Purchasing Method Step-by-Step

Important Information

Depending on what you need to purchase, there is a best way to identify a vendor and a right way to pay for it.

Before you buy, make sure the potential purchase is allowable, reasonable and appropriate.

  • Does your funding source restrict this type of purchase?
  • Is the amount you plan to spend prudent and necessary?
  • Is there anything about the purchase that would conflict with institutional core values or cause reputational risk to the University?

If you buy through the MarketPlace or a purchasing contract supplier, you may spend up to $2,500 without purchasing review. If you don’t buy from one of our purchasing contract suppliers, a review is necessary for purchases greater than $2,500, and competitive bids are required for purchases greater than $5,000.


  • 1

    Decide what product or service you need to purchase.

  • 2

    Is the product or service available in the MarketPlace? If so, place the order using the MarketPlace . 

  • 3

    If a contract exists for the category, then utilize the PeopleSoft purchasing module to generate a requisition or purchase order.  Prior to placing the order, please consider the following:

For orders below $5,000:

  • If the item is less than $2,500 and not available in the MarketPlace, use the departmental credit card or submit a requisition using PeopleSoft.
  • If the item is between $2,500 and $4,999, submit a requisition using PeopleSoft.

For orders of $5,000 or greater and not with an existing contract supplier, items must be competitively bid through our RFP/bid process or substantiated with sole source justification and purchased via requisition in PeopleSoft.

For more information



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