When You Return
When you return from a trip, use a Business Travel Expense Report to request reimbursement for your out-of-pocket expenses and to document and substantiate the full expense of the trip.
Standard Mileage Rate
The standard mileage rate for 2013 is $0.565/mile.
The standard mileage rate for 2014 is $0.56/mile.
Deadline for Expense Reimbursement
Requests for reimbursement must be made within 60 days of your return from a trip. After 60 days, you must send an explanation of lateness and a request for review and approval to the Dean of the Faculty or Vice President for Finance. If the late reimbursement is approved, it must be reported by the University to the IRS as taxable income. For more information see the University’s Reimbursement Policy.