The Office of Planning, Budget, and Analysis posts Academic Department Allowances to Fund A0001 in July, based on the memos sent from the Provost to your organization. You can see these entries in your organization’s primary Department ddd00-Fund A0001-Account 4804-Program GU181. If you have any questions about your Academic Administrative Allowance, please contact Anna Cook-Karwacki.

You may assign these balances to specific programs or departments to reflect plans to spend by departmental area, or activity category. The Prime Fund Assignment journal page may be used to assign parts of this balance to other departments or programs in your organization, if you wish to set spendable amounts for those chartstrings.

The Office of Planning, Budget, and Analysis posts Research Rebate Allocations in September each year, because the calculation of these allocations requires review of activity in the closed prior year. If you have any questions about your organization’s Research Rebates, please contact Tatiana Tkachuk.

The Office of Planning, Budget, and Analysis posts initial central postings to other departmentally managed A-Funds in July, with the exception of the Research Rebate Fund (A0002). If you have questions about Higgins Replacement Fund (A0008) or IAC Rebate (A0050) allocations, please contact Steve Semenuk.

As with other departmentally managed funds wherein the balances are set by actual revenue and transfers, the Office of Planning, Budget, and Analysis Office does not post expense budgets to Information Warehouse reports for Endowment, Gift, or Trust funds. Instead, with the exception of sponsored research projects, spendable balances in other departmentally managed fund groups are determined via the posting of actual income and expense entries. Actual “revenue” entries include gift receipts, endowment payout distributions, other income receipts, transfer and assignment journals, service center cost recoveries, etc.

• Endowment Funds (E-Funds) on Account 4471: The Office of Planning, Budget, and Analysis posts the full-year estimated payout distribution in July of each fiscal year. Distributions are updated quarterly (late October, late January, late April, June close) to reflect any new gifts to endowment, liquidations of quasi-endowment, and changes in distribution formulas for Princeton operating departments. 

• External Trust Fund (F-Fund) income (Account 4472): This is posted on a quarterly basis, reflecting any trust income received during that quarter. Due to the unpredictable timing and size of these payments, whole-year estimates are not posted for external trust funds.

If you have any questions about your organization’s endowment payout or external trust fund distributions or amounts, or would like to change the default chartstring into which endowment is posted, please contact Tatiana Tkachuk, Endowment Distribution Manager, in the Office of Planning, Budget and Analysis.

Spendable balances for expendable gift “B-funds” may increase throughout the year as gift receipts are posted by Advancement’s Office of Alumni and Donor Records. Please contact them if you have questions about gift deposits in your organization’s chartstrings.

See Fund Stewardship for more information on fund guidelines and restrictions.

Managers can assign balances to other departments and programs in designated “A-funds” (other than A0000 and A0018), Gift Funds (“B”), Endowment (“E”), and External Trust Funds (“F”) using an Assignment Journal throughout the year. Learn more about fund balance management and closing procedures.