• If you are purchasing off-the-shelf goods, use Purchase Order Terms and Conditions (PO Terms) without signing anything. Contact Procurement Services if you are asked to sign a Supplier’s terms and conditions.
• If you are purchasing customized goods or goods that come with a service component, use a Purchase Agreement with a supporting scope of work and/or quote.

• If you are engaging a contractor (individual or entity) for consulting services, use a Services Agreement with a robust Statement of Work.
• If you are engaging a copyeditor or proofreader, use a Works Made for Hire Agreement

• If you are buying a software subscription or license to use a cloud-based platform, or if you are engaging a website designer, use the Software Services Agreement with a robust Statement of Work. 
• In some instances, a Confidential Information Agreement may also be required if the supplier will have access to University data that is restricted, confidential or unrestricted within Princeton. See the Information Security Policy for guidance.
• There are several University policies and quite a few guidelines for information technology purchases:
   
  • Policy on Digital Accessibility
  • Web, Social Media & App Requirements
  • Guidelines for Businesses Using the Graphic Identity System
  • Trademark Licensing Policy 
  • IT Procurement Accessibility Guidelines
  • Architecture and Security Review

Generally, Statements of Work (SOWs) contain the details of the specific work to be performed so that expectations are clear for both parties. Think of SOWs as the Who, What, Where, When, Why and How Much of the contract. If you want something to be done, document it in the SOW. If you are expecting something and think it is implied, specify it in the SOW to be sure. 

Payment milestones should be linked with completed work steps and Procurement Services recommends never paying in advance. 

• If you are engaging a guest speaker, you will most likely use the Speaker Agreement. Do not sign any offers or acceptance letters from an agent or a speaker. Departments paying entities or agents for guest speakers should always use the Speaker Agreement, regardless of the amount to be paid.

• Individual guest speakers (not business entities or agents) are independent contractors (not Princeton employees) who may receive compensation through the following methods for services that are academic in nature:

  Type	Form	Amount	Expectations	Frequency
  Honorarium	Honorarium Acceptance Form	$2,500 or less	No contractual obligation or expectation of payment	Service occurs once per calendar year
  Limited Engagement	Limited Engagement Agreement (U.S. Citizens or Foreign Nationals)	$5,000 or less	Expectation of payment for services	Service occurs once per calendar year or is limited in duration.
  Speaker	Speaker Agreement	$5,001 or more	Expectation of payment for services	Service occurs once per calendar year or is limited in duration.

• If you are engaging a comedian or band or entertainer, use the Entertainment Agreement and do not sign any offers or acceptance letters from the agent or entertainer.

If you are hiring temporary staff, see University Approved Temporary Staffing Agencies for those Agencies from which you may hire.