Travel & Expense Card

LAST UPDATED: January 23, 2015

What You Should Know

The Travel and Expense Card is used for expenses related to University-sponsored travel and for individual business expenses such as conference registration fees, group business meals, and professional memberships. Cardholders no longer need to use personal credit cards for expenses and then submit for reimbursement from the University.

Who Should Have a Travel & Expense Card?

If you travel or incur out-of-pocket expenses while conducting University business, you may be a candidate for a Travel and Expense Card. Travel and Expense Card applications will become available prior to July 1, 2014.

Paperless Expense Reporting

Transactions on your Travel and Expense Card feed an online system called Concur. In Concur, you will assign the transaction to an expense report, attach receipt images to expenses of $50 or more, fill in some required fields, then submit your report for approval.

Expense reporting in Concur also replaces the employee voucher for individual reimbursements. If you have out-of-pocket business expenses, you will use Concur to submit an expense report requesting reimbursement. Your report will route to an approver in your department. Once approved, your reimbursement will be processed in two to three business days.

The New Travel & Expense Website

You will learn how to use Concur during training for the Travel and Expense Program or through tutorials on the Travel and Expense website.


 

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