Non-PO Payment requests are used only in very select cases when the University needs to make a payment to a supplier, a faculty or staff member, a guest, or the government or other institution.
Review the Buying and Paying Guide to confirm Non-PO is the appropriate method of payment.
Confirm whether the individual or company providing the service is not an existing a supplier. Learn how to Search for a Supplier in Prime Financials.
Individual providing service completes the appropriate documentation.
If this is a new speaker or lecturer, the hiring manager completes the online Prime Supplier Request form and attaches the appropriate documentation.
Accounts Payable confirms documentation and activates supplier for payment.
Upon completion of the service, supporting documentation is provided to a Requisition Creator
Requisition Creator completes a Non-PO Payment request in Prime Financials. Learn more about Non-PO Payment Request.
During an overnight process, the Non-PO Payment request is converted into a voucher (invoice) and routed for approval via Prime Financials.
Department Approver approves payment in Prime Financials. Learn more about how to Approve Non-PO Vouchers.
Upon departmental approval of the Non-PO Payment, Accounts Payable issues payment via the method selected by the supplier on the Supplier Onboarding form.