Paying for Moving/Relocation Expense

LAST UPDATED: September 8, 2015

What You Should Know

Certain relocation expenses (pre-move and move) may be paid by Princeton for eligible faculty and staff. See the Domestic Moving Expenses Policy for specific guidance on what is allowable. It is important to note that some of these expenses may be taxable to the employee. Therefore, it is essential that these expenses be appropriately documented on the Employee Moving Expense Form and expensed to the appropriate Program ChartField.

How to Pay for Moving/Relocation Expense

Payments to moving companies and other suppliers, as well as reimbursements to employees for out-of-pocket relocation expenses should be initiated by completing a Non-PO Payment Request. Concur should not be used to reimburse employees for moving expenses. However, if a relocation expense has been paid for by using a University Credit Card, the expense will need to be substantiated in Concur and approved and forwarded to HR or DOF as appropriate.

Staff Hired Through the Office of Human Resources

All approved relocation expenses for newly hired administrative staff will be managed through the Office of Human Resources. Please contact your Human Resources staffing specialist or onboarding administrator for more information.

Dean of the Faculty Hires (relocation expense paid for by DOF)

For relocation expenses eligible for payment by the Office of the Dean of the Faculty, charge the expense to:

Department: (30700) DOF-FacResAlloc-Fac Allowances
Fund: (A0000) General Fund
Program: (GU030) Relocation or (GU497) Relocation Pre-Move

Dean of the Faculty Hires (relocation expense paid for by the Department)

For relocation expenses not eligible for payment by the Office of the Dean of the Faculty, charge the expense to:

Department: Your Department
Fund: Your Fund
Program: (GU030) Relocation or (GU497) Relocation Pre-Move


 

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