Cash Handling & Receipts Basics

LAST UPDATED: June 17, 2014

What You Should Know

Princeton University receives money from many sources and in many forms. Box office receipts from athletic or theatrical events, tuition receipts, lab fees, museum admissions, research grants, gifts, and refunds for returned items purchased by departments are among them. These funds may be received in the form of cash, check, wire transfer, or automated clearing house (ACH).  

Ideally, cash handling should be minimized.  Electronic funds transfers may be used whenever possible.  Some departments and campus organizations have merchant accounts that facilitate acceptance of credit card payments instead of cash.

Anyone who handles cash, checks, or cash equivalents has a responsibility for the security and good stewardship of these University assets.  Please see the Cash and Check Handling Policy for a description of the appropriate internal controls, including segregation of duties, safekeeping of cash, prompt deposit of all cash receipts, and accurate recording of revenue into University financial systems.  You will also find charts listing the required frequency of deposit and the appropriate levels of security for specific dollar thresholds.

Princeton University’s Banking Relationship

The University’s main bank accounts are with PNC Bank. All receipts in the form of cash, check, or electronic transfer are deposited into the University concentration account and are recorded in our Cash Receipt Voucher system. With the use of this system and the PNC Pinacle web application, the University Cashier reconciles daily deposits to the University’s bank accounts.

The University also has banking relationships and accounts with Bank of America, BNY Mellon, and JP Morgan Chase.

Training

Training on cash collection and reconciliation procedures is available at any time through cash operations. Training on merchant accounts and PCI Compliance is provided by our merchant services provider and cash operations when a new merchant account is established.


 

CONTACT US

finance@princeton.edu
Tel (609) 258-3080
Fax (609) 258-0442

Princeton University
Office of Finance & Treasury
701 Carnegie Center
Princeton, NJ 08540

Google Map
Princeton Shuttle

FINANCIAL SERVICE CENTER

7 New South
Tel (609) 258-3080
Fax (609) 258-5040
Open Monday through Friday,
8:45 am — 5:00 pm

SERVICES INCLUDE

Customer service, cashiering,
check pick-up, financial system access

FINANCE NEWSLETTER

The General Ledger is your link to updates on people, policies, and other information related to financial transactions at the University.

Download Current Issue
Download Past Issues
Subscribe

WE WANT YOUR FEEDBACK!

How can we better serve you? Submit comments, questions, and ideas to our customer service department.

finance@princeton.edu