Running Reports: Working With Prompts

LAST UPDATED: October 16, 2017

What You Should Know

Using Financial Report Prompts

Report prompts allow you to specify selection criteria that determine what information is included in the report. These prompts may be optional or required.

Learn more about how to Use Financial Report Prompts.

Using the Tree Prompt

In a tree prompt, you drill down through a hierarchy of data, similar to a folder structure, and click the check box to select values. When you select a value, Cognos automatically includes all values that fall below the selected value in the hierarchy.

The Tree Prompt option is available for Department and Fund.

Learn more about how to Use the Tree Prompt.

Save Report Prompts & Parameters

Report prompts allow you to specify selection criteria that determine what information is included in the report. These prompts may be optional or required. The orange asterisk indicates a prompt is required.

You can save the prompts for a frequently run report such that when you run the report, the parameters would already be selected.

Note: This feature is available only if the report is saved/copied into the My Folders tab.

Learn more about how to Save Report Prompts and Parameters.

Enter Multiple Data Values in a Single Prompt

If you know exactly what values you want to select for a prompt, you can enter multiple values at once in a single prompt field to perform a search. This  will save time in specifying prompts for reports.

Learn more about how to Enter Multiple Data Values in a Single Prompt.

Search and Select Prompt Values

The Search and Select Prompt allows you to specify search criteria and select from the search results.

When performing a search on the Prompt page,  a wildcard (%) can be entered at the beginning, middle, and/or the end of your search criteria. Wildcards are used in place of unknown characters if you do not know the exact value for a prompt. A blank space between words or double quotes can also be used to help with the search.

Learn more about how to Search and Select Prompt Values.


 

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