Our Systems

LAST UPDATED: May 19, 2017

What You Should Know

Here is a brief overview of our financial systems. You'll find  training resources in the How To > Training and Reference Materials section

Departmental Charges

The Departmental Charges (DC) system is used to capture and manage service and billing details for goods and services purchased by departments using Departmental Credit Cards and through the Marketplace. In addition, nearly 20 departments use the DC billing system to charge expenses to other departments, including restaurant sales, computer charges, and facilities or equipment use.

To request access to the DC system, email John Mollica.

For More Information:
John Mollica, Finance Administration

Information Warehouse

The Information Warehouse stores data from PeopleSoft Financials (purchasing, accounts payable, and general ledger), Labor Accounting (salary distribution), Departmental Charges (campus billing, Departmental Credit Card, and the Marketplace), and the Invested Funds database. Predefined reports in the Information Warehouse enable users to generate and view detail- and summary-level financial information for a department, project grant, or project sponsor.

Labor Accounting

Labor Accounting allows a user to enter, review and approve Commitments or funding (Distributions) for compensation of faculty, staff, and graduate students... 

Sponsored project Effort Certification is also performed in the Labor Accounting system.   Effort Certification is required at specific times during the year. The Principal Investigator (PI) of each project certifies that the percentages or paid amount of effort reported for individuals assigned to the project are accurate and reasonably reflect the professional activity during the reporting period.

Access to Labor Accounting is granted   to a departmental staff member based on   authorization from the department head or chair. Follow these steps to Request Access to Labor Accounting.

For More Information:
Financial Service Center, (609) 258-3080 or finance@princeton.edu, or
Clara Richardson, Manager of Labor Accounting, Finance Administration

Maximo Stockrooms

Maximo Stockrooms provides inventory management, purchasing, work order tracking, and asset management capabilities. Integrated with PeopleSoft Financials, Maximo Stockrooms enables academic departments to manage and track inventory, cost items, and generate GL journal distribution charges to user project grants. 

Maximo inventory and purchasing functionality is managed jointly by the University Financials Department and Facilities Finance and Administrative Services. For access, contact John Mollica.

For More Information:
John Mollica, University Financial Systems & Support

Payroll Self Service (ePay)

Payroll Self Service, or ePay, allows University employees to view and/or print current and prior pay statements, review or change tax withholding, view and print W-2 forms, and choose electronic-only distribution of your pay statements and W-2 forms. Online help is available on the system, or you can contact the Financial Service Center at (609) 258-3080 or finance@princeton.edu.  Walk-in assistance is also available at the Financial Service Center, 7 New South, during regular University business hours.

All University employees have access to ePay.

For More Information:
Financial Service Center

Prime Financials

Prime Financials stores budget, procurement, payables, and journal data. Activities include entering and approving purchase requests through a requisition or purchase order, receiving (or acknowledging receipt of) the purchase, entering, loading and posting general ledger journal entries, payables activities, and the reporting of these financial activities.

For More Information:
Financial Service Center

Prime Marketplace

The new Prime Marketplace will feature an improved purchasing experience and additional vendors.

Using this tool Shoppers will be able to add catalog and non-catalog items to their shopping cart. This cart will then be routed to a Requisition Creator, who will be responsible for entering the accounting information.


 

CONTACT US

finance@princeton.edu
Tel (609) 258-3080
Fax (609) 258-0442

Princeton University
Office of Finance & Treasury
701 Carnegie Center
Princeton, NJ 08540

Google Map
Princeton Shuttle

FINANCIAL SERVICE CENTER

7 New South
Tel (609) 258-3080
Fax (609) 258-5040
Open Monday through Friday,
8:45 am — 5:00 pm

SERVICES INCLUDE

Customer service, cashiering,
check pick-up, financial system access

FINANCE NEWSLETTER

The General Ledger is your link to updates on people, policies, and other information related to financial transactions at the University.

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WE WANT YOUR FEEDBACK!

How can we better serve you? Submit comments, questions, and ideas to our customer service department.

finance@princeton.edu