LAST UPDATED: November 20, 2014

Who is an Approver?

Anyone who reviews and approves a financial transaction for any dollar amount is an Approver. For larger departments, there should be at least two Approvers with dollar threshold assignments per department. This will ensure that transactions get reviewed expediently.

What can an Approver do?

An Approver can review and approve financial transactions based on a specific assigned dollar threshold and department(s).

Approvers have the ability to review and approve financial transactions including:

  • Requisitions
  • AP Vouchers
  • Fund Assignment journals (formerly known as I.I.s)
  • Cost transfer journals (I.I.)
  • Non-PO payment requests
  • Travel & expense reports/ reimbursements
  • Departmental purchasing card statement reports

A user will be assigned an approval threshold, based on dollar amount, for a specific Organization, Group or Department in order to be a designated approver of a transaction in Prime financial systems. Approvers will be notified via email and worklist that pending transactions are ready for review and approval.

Who should be assigned this function?

Any user expected to approve financial transactions for an organization, group or department.

What is the appropriate approval threshold for an Approver?

Each department should determine the appropriate dollar approval threshold for their Approvers.

What systems will an Approver have access to?

  • PeopleSoft Financials
  • Concur

Tel (609) 258-3080
Fax (609) 258-0442

Princeton University
Office of Finance & Treasury
701 Carnegie Center
Princeton, NJ 08540

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Princeton Shuttle


7 New South
Tel (609) 258-3080
Fax (609) 258-5040
Open Monday through Friday,
8:45 am — 5:00 pm


Customer service, cashiering,
check pick-up, financial system access


The General Ledger is your link to updates on people, policies, and other information related to financial transactions at the University.

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