What You Should Know
The University requires outside parties who will be performing work or providing services to the University, or those using University facilities to provide evidence of certain types of insurance coverage at specified minimum limits. In most instances, outside parties are required to name the University as an additional insured and to provide a certificate of insurance (COI) before commencing work or before using a University facility.
Insurance Requirements for Outside Parties
In general, all outside parties providing work, or services, or using University facilities are required to carry the following types and amounts of insurance coverage.
Commercial General Liability (GL)
The University requires all contractors to carry comprehensive general liability insurance (GL) including:
- Bodily injury and property damage;
- Personal and advertising injury;
- Contractual liability;
- Products and completed operations; and
- Per occurrence/aggregate limit (per lists below).
The coverage limits are specified minimum amounts based on the type of work performed, service provided or activity. The University reserves the right to require higher limits from a particular contractor or vendor for a particular project or event.
General Liability Insurance Minimum Limit Requirements
The following table indicates the minimum insurance limit requirements for different types of vendors.
|$1 million per occurrence/aggregate||$2 million per occurrence/aggregate||$5 million per occurrence/aggregate|
|Consultant (General Management, Software)||Repair/Maintenance/Onsite Installation Work||Hazardous Waste Transporter/Handler|
|Actor/Artist/Musician||Professional Health Care Provider (MD, RN, therapists)||Charter Bus Company|
|Caterer/Food Service Provider (single event)||Inflatable Attraction & Amusement Rental (carnival attraction, mechanical bull)||Airplane Charter|
|Photographer/Videographer||Outdoor Concerts||Industrial Food Service Vendor|
|Independent Consultant/Coach||Limo/Car with Driver Tournaments, Practices, Competitions, Athletic Demonstrations
|Floor Refinisher||Electrician||Elevator Work|
|Cleaner||Architect, Exterior Contractor (facades, sidewalks, concrete work), Exterminator
||Roofing & Scaffolding Work|
General liability insurance is not required for educational speakers or instructors for academic presentations.
Contractors and suppliers with employees must carry the state statutory minimum workers' compensation coverage limits and $500,000 for employer’s liability. This coverage only applies when required by state law.
If the outside party uses vehicle that is integral to the work performed for or services provided to the University, outside parties working for the University must carry:
- Bodily injury and property damage;
- $1,000,000 combined single limit per occurrence; and
- Includes owned, non-owned and hired vehicle coverage.
When a supplier has a professional designation or license and/or is providing professional services, the University often requires this coverage:
- $1,000,000 per occurrence; and
- $1,000,000 in aggregate.
This coverage is required in addition to general liability (GL) coverage. The minimum limit for architects and engineers is $2,000,000 and may be increased depending upon the nature of the services to be provided.
Insurance Language in Contracts & Agreements
The University has established standard language regarding its insurance requirements for outside supplier contracts and agreements. You’ll find complete details on the University’s contracting website. If you have questions about insurance requirements or any modifications to standard contracting insurance provisions, contact risk management.
Certificate of Insurance Requirements
A certificate of insurance (COI) is a document that shows proof of insurance coverage. Contractors, suppliers, or other outside parties who will be performing work for or services to the University, or using University facilities are required to provide evidence of the insurance required by the University by submitting a certificate of insurance to risk management.
The certificate of insurance must:
- Name the Trustees of Princeton University, including its officers, agents, and employees as an additional insured under the outside party’s general liability policy, and state that the policy is primary to any other valid or collectable insurance in force.
- Demonstrate that insurance policies are underwritten by a carrier rated at least "A" by Best Rating Agency.
- Contain a provision that a thirty (30) day prior written notice of cancellation shall be sent to the University.
For any athletic or sporting event, the COI must also contain the following language:
“This Insurance does not exclude coverage for bodily injury to any person while observing, practicing, or participating in any sports or athletic contest or exhibition sponsored by the Named Insured.”