International & Foreign Employee Payroll

LAST UPDATED: October 25, 2016

What You Should Know

Princeton University employs more than 1,000 faculty, staff members, and students who are foreign nationals, or non-resident aliens (NRA). Faculty and staff also participate in research outside the United States and this has implications for their payroll and income tax withholding.

Assignments within the United States for Foreign National (NRA) Faculty, Staff and Students

To simplify the process of determining appropriate tax withholding from paychecks and other payments, the University uses the GLACIER System. This non-resident alien tax compliance system uses information you enter to determine foreign national residency status, determine eligibility for tax treaty benefits, and generate tax reporting documents.

Note:

All foreign national faculty, staff and students who are working or studying in the United States are required to enter their visa information in the GLACIER Nonresident Alien Tax Compliance System located at www.onlinetax.net.

Creating Your Profile on the GLACIER System

When you join the University you will automatically be added to the GLACIER System. The system will send you an email from support@online-tax.net, with a subject line of "Payments from Princeton University". The email is from the GLACIER system, and contains your personal login and password information. If you have not received an email or have deleted it in error, please request a duplicate email by sending a note to Nonresident Tax Compliance and Reporting.

Please make sure you read all instructions carefully. The GLACIER software answers almost any question you could have as you go along. The guide includes sample instructions and comments for each Glacier page and should help you complete your information online.

Contact GLACIER directly with any questions or technical problems you encounter as you enter your information. If you have any questions about the software or what a particular question means, contact the GLACIER Support Center where help is available that will respond to your questions within 24 hours.

Send Information to Nonresident Tax Compliance and Reporting
GLACIER is not an electronic filing system – it does not submit your information to Nonresident Tax Compliance and Reporting for you. You will need to print, sign and mail the signed copy of your tax summary report along with any forms that GLACIER may have printed for you. Also include photocopies of your personal documents listed on the bottom right section of the tax summary report. Completed packets may be sent using campus mail to:

Nonresident Tax Compliance and Reporting
Finance & Treasury
701 Carnegie Center
Suite 441B

Information Stored in GLACIER
You can save your information in GLACIER and re-use your user name and password, in case you find you need additional paperwork or have other issues. You should set aside approximately 30 minutes to complete the process. Keep copies of all documents you prepare and submit.

If Your Information Changes
If your information changes, please log back on to GLACIER and update your record. You will need to print, sign and mail the updated tax summary report and document copies to Nonresident Tax Compliance and Reporting so that your changes may be reflected in the systems from which you might be receiving payments .

If you have questions or need assistance with your Glacier profile, email Nonresident Tax Compliance and Reporting.

International Assignments for Foreign National (NRA) Faculty, Staff and Students

All employees and students working or studying outside of the United States need to notify the Payroll Department of the International Assignment.

Because GLACIER is a domestic system, for international assignments, foreign national faculty, staff and students will need to complete the Substantial Presence Test Form (SPT). Payroll will review the SPT form to determine appropriate tax withholding from payments received during the international assignment period.


 

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Tel (609) 258-3080
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Princeton University
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