Notify Payroll of an International Assignment Step-by-Step

LAST UPDATED: December 5, 2014

Important Information

Department managers initiate this process when an international assignment for a member of the faculty, staff, or student is finalized.

The information collected when you notify payroll of an international assignment is used to track international work activity and to update system records for employment authorization, work location, and U.S. tax withholding.


  • 1

    Forward the International Assignment Form to the individual going on the assignment.

  • 2

    Have the individual complete either the Employee or the Student Information and Declaration section of the notification form, filling out or checking off all fields, then sign and date the form.

  • 3

    If the individual selected a citizenship status of “Non-resident Alien”, a Substantial Presence Test will be required to verify tax status.

    • If the individual has worked for the University in the United States and has a current Glacier record, no action is needed.
    • If the individual has not worked for the University in the United States, have him or her complete the Substantial Presence Test Form and attach it to the International Assignment Form.
  • 4

    Review the form or forms, verify that the information is correct, complete the Department Approval section.

  • 5

    Send the signed form or forms to payroll by fax scan or mail.

This process must be repeated to reflect any changes made to the assignment start or end dates.


Tel (609) 258-3080
Fax (609) 258-0442

Princeton University
Office of Finance & Treasury
701 Carnegie Center
Princeton, NJ 08540

Google Map
Princeton Shuttle


7 New South
Tel (609) 258-3080
Fax (609) 258-5040
Open Monday through Friday,
8:45 am — 5:00 pm


Customer service, cashiering,
check pick-up, financial system access


The General Ledger is your link to updates on people, policies, and other information related to financial transactions at the University.

Download Current Issue
Download Past Issues


How can we better serve you? Submit comments, questions, and ideas to our customer service department.