Hiring an Employee in a New State

LAST UPDATED: May 31, 2017

What You Should Know

Princeton University is a New Jersey-based employer. From time to time, due to special research needs or administrative requirements, the University hires an individual to work in a state outside New Jersey as an employee.

Hiring this person requires that we are registered in the state, an action that results in additional tax filings in addition to the administrative time and expense of setting up the required withholding of state income tax, state unemployment, and worker’s compensation for the individual.

It’s an expensive and time consuming process, and registration could take up to three months. A request to register as an employer in a new state is reviewed by the Office of Finance and Treasury. Fees and costs related to doing business in the new state may be charged back to your department or project.

States in Which Princeton University is Registered for Employment Tax

The University already is registered in the following states:
California
Colorado
District of Columbia
Georgia
Indiana
Maryland
Michigan
Minnesota
New Jersey
New Mexico
New York
Tennessee
Virginia
Washington

Requesting Registration in a New State

Before you request registration in a new state, consider using an agency or hiring the employee as a consultant, rather than an employee. If you still want to request registration in a new state, complete a Request to Register for Employment in a New State application and return it to payroll. Registration could take up to three months. Please submit your request before the individual has been hired.

For more information


 

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