What You Should Know
Working or Studying in the United States
GLACIER Tax System
When you join the University you will automatically be added to the GLACIER System . The system will send you an email from firstname.lastname@example.org , with a subject line of "Payments from Princeton University". The email is from the GLACIER system, and contains your personal login and password information. If you have not received an email or have deleted it in error, please request a duplicate email by sending a note to Global Financial Services. You can save your information in GLACIER and re-use your user name and password, in case you find you need additional paperwork or have other issues.
Contact GLACIER directly with any questions or technical problems you encounter as you enter your information. If you have any questions about the software or what a particular question means, contact the GLACIER Support Center where help is available that will respond to your questions within 24 hours.
- Documents to Submit: After you complete your Glacier profile, send the following to Global Financial Services
- Signed Tax Summary Report
- Signed Forms generated by Glacier
- Photocopies of personal documents listed on the bottom right section of the tax summary report
- Address to Submit Documents:
Global Financial Services
Finance & Treasury
701 Carnegie Center
Princeton, NJ 08540
If Your Information Changes
Please log back into GLACIER and update your record. You will need to print, sign and mail the updated tax summary report and document copies to Global Financial Services so that your changes may be reflected for future payments.
Tax Withholding on Your Earnings
As a foreign national employee, you must submit the W-4 form printed from the GLACIER System to Global Financial Services. Your marital status and exemptions will be restricted to S (single) with 1 (one exemption), if GLACIER determines you are a nonresident for tax purposes.
You are exempt from U.S. Social Security and Medicare taxes (FICA taxes) throughout the year until you become a resident alien for tax purposes.
Taxable payments made to you may be subject to U.S. federal tax withholding and reported on Form 1042-S. If you received taxable payments, you will receive your Form 1042-S by March 15 following the end of the calendar year.
If you need a duplicate 1042-S Form, see How to Request a Duplicate 1042-S Form Step-by-Step .
See Scholarships & Fellowships for more information about taxability and reporting of scholarship and fellowship income as well as possible tax treaty benefits.
Tax Treaty Benefits for Foreign National Employees and Students
Many countries have agreements with the U.S. to exempt the individual or entity from federal tax withholding. The provisions of these agreements, called tax treaties, vary by country. Employees of Princeton University who elect treaty benefits based on their country of residence will avoid double taxation.
To be eligible for treaty benefits, you must
The GLACIER System will determine whether your country of residence has an applicable tax treaty with the United States. If you are eligible to claim a treaty benefit, the system will offer the treaty application. You will receive an e-mail from GLACIER reminding you to submit your application for the upcoming calendar year.
Claiming Treaty Benefits
To claim tax treaty benefits, you must submit a treaty application each year. The University treaty renewal process begins early November for the next calendar year. The GLACIER System will prompt you to enter the information and print the documents you must submit to Global Financial Services.
If you have questions or need assistance with your Glacier profile, email email@example.com