Foreign National Students and Employees

LAST UPDATED: March 6, 2019

What You Should Know

Working or Studying in the United States

To help foreign national faculty, staff and students in determining foreign national residency status, tax withholding from payments, eligibility for  tax treaty  benefits, and generating tax reporting documents, Princeton uses the GLACIER Tax System.  

GLACIER Tax System
When you join the University you will automatically be added to the  GLACIER System . The system will send you an email from  support@online-tax.net , with a subject line of "Payments from Princeton University". The email is from the GLACIER system, and contains your personal login and password information. If you have not received an email or have deleted it in error, please request a duplicate email by sending a note to Global Financial Services. You can save your information in GLACIER and re-use your user name and password, in case you find you need additional paperwork or have other issues.

Contact GLACIER directly with any questions or technical problems you encounter as you enter your information. If you have any questions about the software or what a particular question means, contact the GLACIER Support Center where help is available that will respond to your questions within 24 hours.

  • Documents to Submit: After you complete your Glacier profile, send the following to Global Financial Services
    • Signed Tax Summary Report
    • Signed Forms generated by Glacier
    • Photocopies of personal documents listed on the bottom right section of the tax summary report

  • Address to Submit Documents:
    Global Financial Services
    Finance & Treasury
    701 Carnegie Center
    Suite 441B

    Princeton, NJ 08540

If Your Information Changes
Please log back into GLACIER and update your record. You will need to print, sign and mail the updated tax summary report and document copies to Global Financial Services so that your changes may be reflected for future payments.

Employees

Tax Withholding on Your Earnings
As a foreign national employee, you must submit the W-4 form printed from the  GLACIER System  to  Global Financial Services. Your marital status and exemptions will be restricted to S (single) with 1 (one exemption), if GLACIER determines you are a nonresident for tax purposes.

FICA Taxes
You are exempt from U.S. Social Security and Medicare taxes (FICA taxes) throughout the year until you become a  resident alien  for tax purposes.

Students

Taxable payments made to you may be subject to U.S. federal tax withholding and reported on Form 1042-S. If you received taxable payments, you will receive your Form 1042-S by March 15 following the end of the calendar year.

If you need a duplicate 1042-S Form, see  How to Request a Duplicate 1042-S Form Step-by-Step .

See Scholarships & Fellowships  for more information about taxability and reporting of scholarship and fellowship income as well as possible tax treaty benefits.

Tax Treaty Benefits for Foreign National Employees and Students

Many countries have agreements with the U.S. to exempt the individual or entity from federal tax withholding. The provisions of these agreements, called tax treaties, vary by country. Employees of Princeton University who elect treaty benefits based on their country of residence will avoid double taxation.

Eligibility
To be eligible for treaty benefits, you must

have a U.S. Social Security Number (SSN) or Individual Tax Identification Number (ITIN). See  Davis International Center  to apply for a SSN. If you need an ITIN,  follow these instructions .

The GLACIER System will determine whether your country of residence has an applicable tax treaty with the United States. If you are eligible to claim a treaty benefit, the system will offer the treaty application. You will receive an e-mail from GLACIER reminding you to submit your application for the upcoming calendar year.

Claiming Treaty Benefits
To claim tax treaty benefits, you must submit a treaty application each year. The University treaty renewal process begins early November for the next calendar year. The GLACIER System will prompt you to enter the information and print the documents you must submit to  Global Financial Services.

If you have questions or need assistance with your Glacier profile, email  ntcr@princeton.edu



 

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