There are situations when it is not possible for campus users to use the Labor Accounting Person Detail Screens to modify an individual’s payment chartstrings. Here are the types of changes that require special handling by the Office of Finance and Treasury:

• Changes to sponsored research costs in a closed financial year
• Prior-period adjustments for biweekly overtime
• Prior-period adjustments for special payments such as awards, accrued vacation, and severance payments

The Labor Accounting Salary Cost Transfer Form may be used for chartstring changes for Special Payments, Accrued Vacation, and Severance Pay, Casual, undergraduate and graduate hourly wages that cannot be made directly in Labor Accounting. Transfer request forms relating to Sponsored Research should be submitted, with appropriate supporting documentation, to your SRA Analyst.  For all other salary and manual transfers, please send the form with supporting documentation to [email protected].

For charges that originate in the Time and Absence Management (TAM) system, please use the LA Cost Transfer form only if the needed change is past the 90-day correction window.  Retroactive changes to TAM charges less than 90 days in the past must be made in TAM.