Labor Accounting was created to provide a way for campus departments to charge payroll expenses to the General Ledger. The system allows users to allocate faculty and staff work efforts and graduate student stipends, salaries, and tuition support to Prime chartstrings (department, funds, programs, and projects). LA sends chartstring changes to the General Ledger on a daily basis.
Major Business Processes Managed in LA
Note: AY faculty and staff commitments are managed in Human Resources. They are displayed in LA for user convenience.
| User Group | LA Activities |
|---|---|
| Department and Central Office Users |
Create and/or approve:
Distributions can be made 2 years into the future and a full year retroactively.
|
| Principal Investigators (PIs) |
|
| The Office of Finance and Treasury |
|
Person Detail Screen
Labor Accounting classroom training will teach you how and when to add commitments and funding distributions for employees and graduate students.
Effort Detail Screen
The Effort Detail Screen is where principal investigators (PIs) review and certify work efforts on their sponsored research projects. Departmental grants managers work with PIs to review and certify sponsored research project effort on a regular basis. The Sponsored Research Accounting Team initiates and monitors the certification process.
Federal requirements regarding proper internal controls on grants and contracts require effort certification by principal investigators (PIs) to ensure salaries and wages charged to federal awards are commensurate with the work performed. See the Sponsored Research Accounting section for additional information about SRA’s accounting practices.
We also provide a set of quick reference cards, called Labor Accounting Basics, to help you use Labor Accounting on a day-to-day basis.