A number of generic Programs exist that any department can use for common types of activity. Ranges of generic Programs are also available (e.g. Conference-1, Conference-2, Conference-3). With our multidimensional COA, there is no risk that another department’s activity on the same Program will be commingled, or even viewable. When running a financial report, a department will only see the transactions they’ve posted to their own organization.
For example, the Science Department (21900: SCI-Science) can run a report on 21900, Program GU292: Conference-1. Even though other departments are using the same GU292 Program, Science Department will only see its own transactions (GU292-Conference-1).
Use of a generic Program may require your department to maintain a “cheat sheet” to track the specific activity (conference, event, seminar) you are associating with that Program.