Special Information For

Suppliers

Here you’ll find links to information about how Princeton hires and works with suppliers.

Princeton University operates in a central acquisition environment, where Procurement Services manages acquisitions and enters into contracts on behalf of the University for the broad array of goods and services that are essential for the daily operation of the University.

Princeton Procurement Services has partnered with SciQuest to provide our suppliers with a secure Supplier Portal, where suppliers can log in and create and manage a profile, respond to sourcing requests, and manage purchase orders.

Prospective Suppliers

Suppliers are prohibited from making sales calls and unsolicited visits to departments. However, any qualified business can register to become a potential supplier for Princeton through the Supplier Portal. The prospective supplier registration will capture key information about the supplier. Procurement Services will review registered suppliers’ profiles when considering suppliers for inclusion in sourcing events.

Once registered in the Supplier Portal, suppliers will have access to view any public contracting and individual order bid opportunities at Princeton, as well as any other public events from other participating institutions. The Supplier Portal is updated daily to include all new bid opportunities available through Procurement Services. Private sourcing events are only visible to invited suppliers.

If you or your organization already has an active relationship with Princeton University, you will need to be invited to access the Supplier Portal.

Supplier Onboarding

Suppliers selected to provide goods and services to Princeton will receive an invitation to complete a full profile in our Supplier Portal. This process will require tax ID information (W9). Portal registration will also require payment and order information to be completed. Suppliers may update their information within the Supplier Portal at any time.

Currently, full profile supplier access is available only for US-Domestic suppliers. Non-US supplier profiles will continue to be managed by our Supplier Management team. If a Non-US supplier is selected, the information will be requested to populate the profile.

We have developed the below guides to assist you with any questions you may have with the registration process. Contact the Financial Service Center at finance@princeton.edu to request access to your company’s profile.

Supplier/Payee Portal - Entity Registration Guide
Supplier/Payee Portal - Individual Registration Guide

Supplier/Payee Portal FAQs

Procurement

The primary method of transacting the purchase of goods and services is a purchase order (PO). Payment cannot be processed without a PO number listed on the invoice, so we encourage all suppliers to ensure they have received a PO prior to any work being performed for the University.

As part of the supplier onboarding and registration, suppliers may manage their PO dispatch method. The University offers two options for PO dispatch: email or fax. Email dispatch is the preferred option. Strategic suppliers with hosted or punch-out catalogs on our marketplace will have their POs dispatched electronically, enabled by our eProcurement partner.

Payment Processing

All invoices should be sent to Procurement Services - Accounts Payable for processing, at invoices@princeton.edu . The PO number should be listed on the invoice. The PO number is essential to process the payment.

The University encourages the use of electronic payments, rather than paper checks, by offering more favorable payment terms on electronic payments. For more detail, please see our Payment Terms page.

Payment terms are calculated based on the date of receipt of the invoice in Procurement Services - Accounts Payable. It is important that invoices be sent to invoices@princeton.edu in order to avoid payment delays.

Supplier Diversity

Princeton University is committed to making supplier diversity an integral part of the way it does business, consistent with its commitment to a diverse and inclusive university community that advances its teaching and research mission. 

Our commitment is driven by the belief that engaging a diverse supply base is mutually beneficial; fostering competition, opportunity, and generating considerable value by broadening the pool of supplier expertise, perspectives, and capabilities.  

The University’s procurement practices aim to provide competitive access to sourcing opportunities and to promote diverse supplier participation.

Princeton also seeks suppliers that share our commitment by embracing diversity within their own organizations and supply base in the delivery of goods and services to the University.

Princeton University recognizes many diverse groups including:

---Minority Business Enterprises (MBEs)
---Woman Business Enterprises (WBEs)
---Small Business Enterprises (SBEs)
---Veteran Business Enterprises (VBEs)
---Lesbian, Gay, Bi-Sexual, and Transgender Business Enterprises (LGBTBEs)

We encourage our prospective and current suppliers to seek independent certification of their diversity status through organizations such as the NMSDC, WBENC and the NGLCC.

Sustainability

Princeton University is committed to providing a safe and healthful environment for its employees, students and visitors and managing the University in an environmentally sensitive and responsible manner. In collaboration with other campus departments, Procurement Services encourages the use of products that minimize adverse environmental and health effects and take into consideration the costs associated with the full product life cycles.

Ethics

Employees of the University have an obligation to avoid activities or situations that may appear to be, or could result in, a conflict of interest. Employees must not use their University positions to influence outside organizations or individuals for the direct financial, personal, or professional benefit of themselves, members of their families, or others with whom there is a personal relationship.

Procurement Services is committed to fair and ethical business practices that promote open and fair competition in the best interests of the University and the success of its supplier relationships. Procurement Services abides by the National Association of Educational Procurement Code of Ethics.


 

CONTACT US

finance@princeton.edu
Tel (609) 258-3080
Fax (609) 258-0442

Princeton University
Office of Finance & Treasury
701 Carnegie Center
Princeton, NJ 08540

Google Map
Princeton Shuttle

FINANCIAL SERVICE CENTER

7 New South
Tel (609) 258-3080
Fax (609) 258-5040
Open Monday through Friday,
8:30 am — 4:30 pm

SERVICES INCLUDE

Customer service, cashiering,
check pick-up, financial system access

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finance@princeton.edu